Your team is productive, efficient, and collaborative in a scenario created by Jeremy Johnson Murrieta. He relentlessly delivers a job you are proud of. But it’s a fact: no matter how talented he is, there is always a limit to his excellence.
There are only a certain number of hours in a day and inevitably no one can do it all. First, you need to decide what your team needs to focus on, depending on the leeway and resources they have.
Wondering if there is an official name for this? Well yes! This is strategic capacity planning.
What is “Strategic Capacity Planning” by Murrieta?
In project management, capacity is the maximum amount your team can produce or accomplish in a normal working time using a fixed amount of resources.
Thus, capacity planning is the process of coordinating various elements, in order to make the most of the available resources (which may include the time spent by your team, the physical equipment required, etc.)
How to Plan for Long-Term Capacity: Three Tips to Keep in Mind
Does this sound like a real puzzle to you? You are probably right. Capacity planning, especially long-term planning, can involve trial and error to determine how best to optimize your resources.
If you’re wondering how to plan for your capacity, here are three tips to keep in mind as you approach this process for your own team.
1. Use a Decomposition Structure
A decomposition structure involves breaking your large project into smaller, more manageable parts using a hierarchical tree structure.
So you can see what work can be done simultaneously by different team members. It also allows you to optimize your workflows and make the most of the time your team has. This way, no one is twiddling their thumbs and waiting for the project to be sent to them. Employees can be working on something else at the same time.
2. Find your Critical Path Method
According to Jeremy capacity planning strategies also involve the critical path method. This involves identifying your longest chain of dependent activities within a project. If there are any delays in this matter, you know that the project itself will be late and may not meet the deadline.
3. Flexible Planning
You are probably not going to be able to plan your capacity right from the start. You will continue to learn as your project evolves, and you can make any necessary adjustments.
This is exactly where capacity planning comes in. This means you need to make strategic decisions and make efficient use of the resources available to your team.
In short, it’s a sure-fire way to work smarter, without having to work harder. Jeremy Johnson Murrieta has significant expertise in strategic, consultative solutions that restore and grow positive reputations.